Travel Accountant

Job Purpose:

To ensure smooth and effective billing process as well as cooperation and information sharing between Travel and Finance team.

 

Tasks & responsibilities:

• To lead on the effective day-to-day cooperation and information sharing between Travel and Finance team.
• To be first point of contact in Travel and Finance teams on all finance/billing queries.
• To ensure timely and correct update & maintenance of Travel Billing Record and Click Omega system.
• To ensure all client’s back-up documents are saved in accounting folder.
• To ensure all suppliers back-up documents are saved in accounting folder.
• To chase supplier invoices and ensure all are collected in timely manner.
• To reconcile all invoices and ensure accuracy in invoice as per agreement.
• Reconciliation of payments with the final invoice and in case of any discrepancies in the invoice to take up with Travel Operations team for confirmation.
• To lead on the effective day-to-day cooperation and information sharing between Travel and Finance team. To communicate with suppliers for any disputes or clarifications.
• To chase commissions and ensure all are collected in timely manner.
• To check if all refunds are all updated in refund files.
• To chase all refunds and ensure all are collected in timely manner.
• To coordinate with Finance team and reconcile credit card statement with the invoice, Travel Billing Record and Click Omega system.
• Coordinate with Finance Officer for Billing of travel, accommodation, concierge services, transportation, entertainment & venue booking.
• Develop and maintain positive relationships with our suppliers.
• To update and maintain records for pre-payment clients.
• To update and maintain client’s agreements.
• Deputize for the Travel Accountant Supervisor in his/her absence.
• To send weekly, monthly, quarterly and yearly report to Travel Accountant Supervisor.
• To send report to Travel Accountant Supervisor for any discrepancy in every services.

 

Essential Capabilities:

Skills (practiced capability/behaviors)

• Expert knowledge of accounts payable.
• Thorough knowledge of basic accounting procedures and principles.
• Aptitude for numbers and quantitative skills.
• Excellent standard of written and spoken English, Ukrainian and Russian.

Experience Essential:

• He/she must have at least 2 years’ experience working in a finance/travel environment.
• Outstanding knowledge of electronic spreadsheets.

Qualification:

• Bachelor’s degree in finance or accounting.

 

Person Profile:

• Self-motivated.
• Attention to detail.
• Creative/Innovative.
• Proactive.
• ‘Can-do’ attitude.
• Empathetic, team player & warm friendly manner.